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  • Clerk

    Posted: 01/11/2023

    Description

     

    The purpose of the Clerk-Sheriff’s Department is to perform clerical tasks for the Sauk County Sheriff’s Office.  Clerks may be assigned to either Administrative Clerk functions and report to the Administrative Services Supervisor or Jail Clerk functions and report to a Jail Sergeant.

    **This opening is for 2nd (3pm to 11pm) or 3rd shift (11p to 7a), yet to be determined.  Workweek still to be determined.  Additionally, this newly hired clerk will be assigned, at least initially, as a Booking Clerk who is assigned to work in the booking area of the Sauk County Jail. 

     


    Essential Duties

     

    • Perform reception duties such as receiving and routing telephone calls and messages, distributing mail, emails, briefing reports, and other messages, receiving department visitors and answering questions.

     

    • Log incoming documents and visitors for inmates as well as visitors who enter secure office area.

     

    • Log, file, and release video tapes, photographs, or documents.

     

    • Type letters, memos, reports, and warrants from clear copy, draft, or dictation.

     

    • Enter department data into the computer.

     

    • Review and log teletype, State reports, briefing information, incoming mail, e-mail, and other documents and information, and distribute them to the correct personnel.

     

    Administrative Clerk Specific Duties

    • Transcribe taped interviews, dictated reports, and correspondence to paper copies

     

    • Enter case information into Records Management Software 

     

    • File original documents with Clerk of Courts, including writs, temporary restraining orders, executions, real estate transfers on Sheriff’s sales and civil process payments.

     

    • Import data from TraCS into the Records Management System.  

     

    Jail Clerk Specific Duties

    • Book inmates into custody of the Jail or Huber facilities
    • Complete warrant entries and validation
    • Process cash bond payments and inmate releases
    • Conduct intake booking duties as required by the Circuit Courts
    • Update inmate files to include court paperwork, work release schedules, and appointments

     


    Additional Tasks

     

    Additional Duties and Responsibilities

    • Photocopy, sort, distribute, and file documents.

     

    • Prepare and mail warrant letters and detainee letters.

     

    • Distribute certificates of service to officers.

     

    • Retrieve computerized data and files on request from Department officers.

     

    • Complete Department of Vehicle registrations for the public.

     

    • Assist with video visitation, including account setup and system login. 

     

    • And other duties as assigned.

     

     


    Minimum Training and Education

     

    Required:                     High School diploma or equivalent

                                        

    Licenses/Certifications: Become Cardiopulmonary Resuscitation (CPR) certified within six months of start date

                                             Become a Notary Public within 6 months of start date

     

    Preferred:                    Vocational or technical training in business administration or clerical

                                         1 year of related experience

     

    Any combination of education and experience that provides equivalent knowledge, skills and abilities may be considered.