• Registration Specialist - Better Health Center

    Posted: 04/11/2021

    Title:  Registration Specialist – Better Health Center
    FTE:  1.0 FTE (40 hours/week)
    Schedule: Monday and Tuesday from 8:30am-5:00pm; Wednesday from 8:30am-5:30pm, Thursday from 8:00am – 5:00pm, Friday from 8:30am-3:30pm
    Holiday Rotation:  N/A
    Weekend Rotation: N/A
    The Registration Specialist, under the supervision of Patient Services Supervisor, provides exceptional customer service by serving as the frontline ambassador of service between the patient and the clinic.  The Registration Specialist will greet, direct, and assist patients, family members, and customers. This position is accountable for obtaining patient demographics and applicable information through the registration process in a professional, timely, and efficient manner.  The Registration Specialist ensures a positive patient experience from the time a patient accesses the system. 
    • Immediately welcome patients and their family members on the phone and in person with a warm greeting.  Use the patient’s name throughout the encounter, make eye contact and close every encounter warmly.
    • Answer the telephone within 20 seconds (4 rings) and use the appropriate greeting to include: the clinic, your name and an offer to assist.
    • Use professional and courteous language and maintain a positive tone in every encounter with both external and internal customers.  Actively listen to patients to best meet their needs, while showing empathy.
    • Keep patients informed of any delays in the process.
    • Take responsibility for patient satisfaction in each encounter, whether in person or on the phone.
    • Properly address patient concerns and requests, referring them to appropriate staff when necessary.
    • Strive to understand and meet the needs of the patient.  This may involve multi-tasking and switching gears quickly while completing a variety of tasks including checking in, collecting payments, scheduling, rescheduling, coordinating multiple appointments and canceling appointments.
    • Schedule appointments for patients by following individual provider protocols and workflows to ensure accuracy in scheduling.
    • Ensure that each patient is scheduled with the appropriate provider based on the reason for their visit.
    • Verify patient information including insurance and demographics prior to or upon check-in.
    • Enter complete, accurate phone messages in the computer and send to appropriate clinical staff.
    • Maintain daily and future provider resource schedules, including schedule maintenance requests (i.e. opening, closing or changing a schedule) to ensure the provider is scheduled for the correct location and time.
    • Complete consult referrals, prior authorizations, and informs patient of those appointments.
    • Understand and follow the proper steps to search for a patient record and set up of new accounts. Validate, verify or add insurance, including third party insurance.
    • Stay current on Registration workload.
    • Ensure that necessary questionnaires are completed for patient visits.
    • Follow appropriate guidelines and update appropriate clinical team for situations when a patient cannot be seen (i.e. late patient, terminated patient, insurance coverage not accepted, red flag issues)
    • Perform cashiering functions including the collection of co-payments and self-pay balance payments as well as balancing the cash drawer daily, voiding payments as needed and researching issues prior to closing. 
    • Keeps current with all process changes.
    • Maintain confidentiality of patient information.
    • Maintain a neat, clean and professional work area.  Keep patient waiting areas cleaned, organized, and with current resource materials.
    • Adhere to departmental expectations (i.e. attend required meetings; participate in quality and process improvement projects, service recovery).
    • Cross train and staff other clinics as needed.
    • Perform other duties as assigned.

    • Required: High school diploma or equivalent
    • Preferred: None
    • Required: None
    • Preferred: 1 – 3 years of customer service, reception, or business experience
    •                    Previous healthcare experience, including medical terminology and cash handling desired
    Licenses and Registrations
    • Required: None
    • Preferred: None
    • Required: Patient Access Specialist Certification required within one year of employment. Required coursework and exam are provided.
    • Preferred: None
    1. Competitive health and dental insurance options
    2. Flexible paid time off to balance work and life
    3. Retirement plan with immediate vesting and employer match
    4. Free membership to our state-of-the-art fitness facility
    5. Generous tuition reimbursement
    6. Employer provided life and disability insurance
    Interested in an extraordinary career? Click the link to apply.